Automatic data retention
Over time, completed and abandoned tasks build up in the database. The data retention feature cleans up old tasks automatically on a daily schedule.
Enabling it
Section titled “Enabling it”Go to WB Plugins > Todo Lists > Data Retention. Auto-cleanup is off by default. Turn on Enable Auto-Cleanup and set the options below.
Options
Section titled “Options”- Task Scope: include Group Tasks, Personal Tasks, or both. Both are on by default.
- Tasks to Clean Up: Only Completed Tasks, All Tasks (completed and pending), or Only Pending Tasks.
- Retention Period (Days): tasks older than this many days are cleaned up. Default 90, minimum 7. Values below 7 are raised to 7.
- Permanent Delete: when on, tasks are permanently deleted. When off, tasks are moved to trash and are recoverable there.
- Email Notifications: send a summary email after each cleanup run.
- Notification Email(s): one or more comma-separated addresses to receive the summary. Defaults to the site admin email.
How the schedule works
Section titled “How the schedule works”Cleanup runs once daily on the bptodo_daily_cleanup WP-Cron event. The event is only scheduled while Auto-Cleanup is enabled, and it is rescheduled when you change the retention settings. The Data Retention screen shows the next scheduled run time.
What “old” means
Section titled “What “old” means”A task’s age is measured from its post date against the retention cutoff. The scope and cleanup-type options decide which tasks in that window are removed (for example, only completed personal tasks older than 90 days).
Safe by default
Section titled “Safe by default”Because the feature ships disabled, no tasks are removed until you explicitly turn it on. Keep Permanent Delete off if you want a recovery window through the trash.