Setting Up Email Notifications

Keep your admins informed when posts need review and notify members when their posts are approved. Set up email notifications to streamline your editorial workflow.

What You’ll Learn

• How to enable the Notifications module
• Configuring admin email recipients
• Setting up member approval notifications
• Customizing email templates

Before You Start

• WB Member Blog Pro active with Notifications module enabled
• WordPress email working (consider using an SMTP plugin)
• BuddyPress or BuddyBoss for on-site notifications (optional)

Step 1: Enable Notifications Module

1. Go to Member Blog → Pro Modules
2. Find Notifications in the list
3. Toggle it to On
4. Click Save Changes

Step 2: Configure Email Settings

Navigate to Member Blog → Notifications to configure your email settings.

Enable Master Toggle

First, make sure the main notification toggle is enabled. This is the master switch that controls all email notifications.

Select Admin Recipients

Choose which administrators should receive notification emails:

1. Find the Admin Recipients field
2. Click to open the selection dropdown
3. Check the administrators who should receive notifications
4. You can select multiple admins

This way, notifications don’t all go to one person – spread the workload across your team.

Step 3: Configure Notification Types

Setting	What It Does	Recommended
Notify on New Posts	Email admins when posts need review	On
Notify on Approval	Email members when posts are approved	On
Notify on Rejection	Email members when posts are rejected	On

Step 4: Customize Email Templates

Personalize your email messages using placeholders that automatically fill in the relevant information.

Available Placeholders

Placeholder	What It Inserts
{site_name}	Your WordPress site name
{site_admin}	Admin email address
{blog_name}	The post title
{blog_content}	Post content excerpt
{publisher_name}	Author’s display name
{post_link}	URL to view the post
{approval_link}	Link for admin to approve

Example: Admin New Post Email

Subject: New post pending review on {site_name}

Hi Admin,

{publisher_name} has submitted a new post for review:

Title: {blog_name}

Preview: {blog_content}

Review and approve: {approval_link}

Thanks,
{site_name}

Example: Member Approval Email

Subject: Your post has been approved!

Hi {publisher_name},

Great news! Your post "{blog_name}" has been approved and is now live.

View your post: {post_link}

Thanks for contributing to {site_name}!

Testing Your Setup

Verify notifications are working:

1. Create a test member account (or use an existing member)
2. Have the member submit a post for review
3. Check that admins receive the notification email
4. Approve the post from the admin dashboard
5. Verify the member receives the approval email

Troubleshooting

Issue	Solution
Emails not sending at all	Install an SMTP plugin (WP Mail SMTP, Post SMTP)
Admin not receiving emails	Check they’re selected in Admin Recipients
Emails going to spam	Use authenticated SMTP to improve delivery
Placeholders showing as text	Make sure placeholders match exactly, including braces

Tips for Site Owners

• Use SMTP – Default WordPress email often fails. Use a plugin like WP Mail SMTP for reliable delivery.
• Check spam folders – Test emails often land in spam initially.
• Keep it short – Brief, clear emails get read. Long emails get ignored.
• Include action links – Always include the approval link for admins and post link for members.

Related Documentation

• BuddyPress On-Site Notifications
• Member Notification Preferences
• Co-Author Invitation Notifications

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