LearnDash Dashboard includes ten ready-made email templates for the most common situations — from welcoming a new instructor to notifying a student about a course invitation. Each template is professionally formatted, works on all email clients, and can be personalized using tags that automatically fill in real names, course titles, and more.
Available Templates
Instructor Application Templates
Template
Default Subject
When It Sends
Instructor Application (Admin)
New Instructor Registered - {user_name}
Someone applies to become an instructor
Instructor Approved
Your Instructor Application Approved
Admin approves an application
Instructor Rejected
Your Instructor Application Status
Admin rejects an application
Student Templates
Template
Default Subject
When It Sends
Student Course Email
Message from {instructor_name}
An instructor sends a message to a student
Student Invitation
You're Invited to {course_name}
A student is invited to a course
Withdrawal Templates
Template
Default Subject
When It Sends
Withdrawal Request (Admin)
New Withdrawal Request from {instructor_name}
Instructor requests a payout
Withdrawal Approved
Your Withdrawal Request Approved
Admin approves a withdrawal
Withdrawal Rejected
Your Withdrawal Request Status
Admin rejects a withdrawal
Messaging and Announcements
Template
Default Subject
When It Sends
New Private Message
New message from {sender_name}
A private message is sent
Announcement Notification
New Announcement: {announcement_title}
A course announcement is published
Personalization Tags
Use these tags in any email subject line or message body. The system replaces them with real values before the email is sent.
Always Available
Tag
Replaced With
{site_name}
Your site’s name
{site_url}
Your site’s web address
{admin_email}
Your site’s admin email address
{admin_url}
Link to your WordPress admin area
{date}
Today’s date
People
Tag
Replaced With
{user_name}
The recipient’s display name
{user_email}
The recipient’s email address
{instructor_name}
The instructor’s display name
{student_name}
The student’s display name
{sender_name}
The name of the person who sent a private message
Content
Tag
Replaced With
{course_name}
The course title
{announcement_title}
The announcement title
{amount}
A withdrawal or commission amount
{message_url}
A direct link to the message thread in the dashboard
{message_preview}
A short preview of the message content
Instructor Email Template Library
When composing an email from My Dashboard > Email, use the Email Template dropdown at the top of the compose form to choose from seven pre-built templates. Selecting a template pre-fills both the subject line and message body. You can edit everything before sending.
The first option, Blank (compose your own), leaves the form empty so you can write from scratch.
Available Instructor Templates
Template
Subject Line
Best Used For
Welcome to Course
Welcome to {course_name}!
Greeting new students with getting-started tips
Inactivity Nudge
We miss you in {course_name}!
Re-engaging students who have stopped logging in
Course Completion
Congratulations on completing {course_name}!
Celebrating students who finish a course
Quiz Retry Encouragement
Tips for your next quiz attempt in {course_name}
Helping students who failed a quiz prepare for a retake
Assignment Reminder
Reminder: Assignment pending in {course_name}
Nudging students with overdue assignments
New Content Announcement
New content added to {course_name}
Letting students know you added new lessons or materials
Monthly Digest
Your Monthly Learning Digest - {site_name}
A monthly summary encouraging students to check their progress
Tags Used in Library Templates
These templates use the following personalization tags:
Tag
Replaced With
{student_name}
The recipient’s display name
{instructor_name}
Your display name
{course_name}
The selected course title
{site_name}
Your site’s name
{site_url}
Your site’s web address
All tags from the full Personalization Tags list are available when composing emails, but the library templates only use the five above.
